Cadence keeps every patient on schedule, tracks sessions against their plan of care, and lets your AI assistant handle the follow-up calls you never have time for.
The problem
Cay
Cay proactively reaches out when a patient misses a session, hasn't been scheduled in too long, or has a plan of care that's about to expire. It handles the back-and-forth over text and surfaces only what needs your eyes.
Patients can text Cay anytime to reschedule, confirm, or ask about their next appointment. Cay knows their history and responds in seconds.
What's included
Cadence combines scheduling, patient records, plan of care tracking, session notes, and AI-powered outreach in one tool designed specifically for therapy practices.
Drag patients onto a weekly grid that rolls forward automatically. Every appointment tracks sessions used against the plan of care.
Set a prescription like "2x8" and Cadence counts sessions automatically. Turns amber when 2 remain, cleared when complete.
SOAP notes attached to each appointment, inside the scheduler. No toggling between systems to document a session.
Contact info, frequency, authorization status, and full scheduling history in one place, linked to every appointment.
Automated SMS reminders sent at the right time, with Cay there to handle any replies that come back.
See which patients you share with PT, OT, or other disciplines. Coordinate discharge timing and avoid scheduling conflicts.
From the field
I used to rebuild the schedule from scratch every Monday morning. Now I open Cadence and it's already there. I just check who needs to be confirmed and move on.
The session counter on each card is the feature I didn't know I needed. I can see at a glance which patients are finishing their plan and need a re-eval before we lose them.
Cadence is in early access. We're onboarding practices one at a time to get the setup right before opening the doors.
No commitment. We'll reach out to schedule a 20-minute call.